Recent Scheme of Work on Office Practice

Syllabus for Senior Secondary

FIRST TERM
SSS 1 SSS 2 SSS 3
WEEK 1: Revision
WEEK 1: Revision
WEEK 1: Revision
WEEK 2

Theme: Principles Of Office Organization
Topic: The office
Sub-Topic:
Content:
The office
- Meaning
- Definition
- examples
WEEK 2

Theme: Office Documentation
Topic: Office document
Sub-Topic:
Content:
Meaning of office documents
WEEK 2

Theme: Office Communication
Topic: Communication
Sub-Topic:
Content:
1. Definition
2. Importance of communication
3. Types of communication
- Verbal
- Written
- Non-verbal
- Visual, etc.
WEEK 3

Theme: Principles Of Office Organization
Topic: The office
Sub-Topic:
Content:
Layout of an office.
- Small office
- Large office
WEEK 3

Theme: Office Documentation
Topic: Office document
Sub-Topic:
Content:
Types of office documents
- Administrative documents:
i. Nominal roll
ii. Calendar of events
- Sales documents
i. Debit note
ii. Delivery note
iii. Catalogues/price lists.
- Purchasing/Stores documents
- Other office documents
WEEK 3

Theme: Office Communication
Topic: Communication
Sub-Topic:
Content:
Methods of communication
- Traditional method
i. drum
ii. Town crier
iii. Gong
- Modern method
i. letters
ii. Telephone
iii. Cable-gram
iv. Telegram
v. radio
vi. Television
vii. Electronic
WEEK 4

Theme: Principles Of Office Organization
Topic: The office
Sub-Topic:
Content:
Functions
- Receiving information
- Recording information
- Giving information
- Safe guarding information.
- Processing information
- Storing information
WEEK 4

Theme: Office Documentation
Topic: Office document
Sub-Topic:
Content:
Preparation of office documents.
WEEK 4

Theme: Office Communication
Topic:Communication
Sub-Topic:
Content:
Advantages and disadvantage of methods of communication
WEEK 5

Theme: Principles Of Office Organization
Topic: The office
Sub-Topic:
Content:
Sections of an office
- The reception
- The general office
- Mail room/registry
- Store.
WEEK 5

Theme: Office Documentation
Topic: Office document
Sub-Topic:
Content:
Uses of office documents.
WEEK 5

Theme: Office Communication
Topic: Communication
Sub-Topic:
Content:
Communication services
- NIPOST
- NITEL
- Radio
- Television
- Satellite
- Internet services (email)
- Courier services
- Global communication System (GSM)
WEEK 6

Theme: Principles Of Office Organization
Topic: Office organization
Sub-Topic:
Content:
1. Meaning of organization
2. Objectives of an organization
- Smooth operation
- Realization of organizational goals
- Share responsibilities
- Reduction of Fatigue
WEEK 6

Theme: Office Documentation
Topic: Correspondence
Sub-Topic:
Content:
Types of correspondence
- Memos:
i. internal memos
ii. External memos
- Notice
- Minutes of meetings
- reports
- business letters
i. interview letters
ii. Goodwill letters
iii. Appointment letters. etc
WEEK 6

Theme: Office Communication
Topic: Meetings
Sub-Topic:
Content:
1. Meaning of meetings.
2. Types of meetings
- Emergency
- Board
- Management
- Annual general meeting
- Staff meeting
- Committee
WEEK 7

Theme: Principles Of Office Organization
Topic: Office organization
Sub-Topic:
Content:
Structure of organization
- Hierarchy of personnel
WEEK 7

Theme: Office Documentation
Topic: Correspondence
Sub-Topic:
Content:
Types of correspondence
- Memos:
i. internal memos
ii. External memos
- Notice
- Minutes of meetings
- reports
- business letters
i. interview letters
ii. Goodwill letters
iii. Appointment letters. etc (Cont.)
WEEK 7

Theme: Office Communication
Topic: Meetings
Sub-Topic:
Content:
Procedures of meeting
- Opening prayer
- Agenda
- Chairman’s remark
- Reading of the last minute
- Correction if any
- Adoption of last minute
- Matters arising from the last minutes
- Main business
- Any other business(AOB)
- Closing remark
- Adjournment/ closing.
- Closing prayer.
WEEK 8

Theme: Principles Of Office Organization
Topic: Office organization
Sub-Topic:
Content:
1. Responsibilities
2. Span of control
WEEK 8

Theme: Office Documentation
Topic: Correspondence
Sub-Topic:
Content:
Handling of Correspondences
- Types of mail
a) Personal mail
b) Urgent mail
c) Less urgent mail
Classification of mails
i. incoming mails
ii. Outgoing mails
WEEK 8

Theme: Office Communication
Topic: Meetings
Sub-Topic:
Content:
Meeting terminologies
- Agenda
- Adoption
- Adjournment
- AOB, etc.
WEEK 9

Theme: Principles Of Office Organization
Topic: Office organization
Sub-Topic:
Content:
1. Unity of control
2. Unity of function
WEEK 9

Theme: Office Documentation
Topic: Correspondence
Sub-Topic:
Content:
Handling of Correspondences
- Types of mail
a) Personal mail
b) Urgent mail
c) Less urgent mail
Classification of mails
i. incoming mails
ii. Outgoing mails (Cont.)
WEEK 9

Theme: Office Communication
Topic: Meetings
Sub-Topic:
Content:
1. Role of the chairman at meetings.
- Role of secretary at meetings.
2. Writing the minutes

WEEK 10: REVISION AND EXAMININATION

WEEK 10: REVISION AND EXAMININATION

WEEK 10: REVISION AND EXAMININATION

We provide educational resources/materials, curriculum guide, syllabus, scheme of work, lesson note & plan, waec, jamb, O-level & advance level GCE lessons/tutorial classes, on various topics, subjects, career, disciplines & department etc. for all the Class of Learners

SECOND TERM
SSS 1 SSS 2 SSS 3
WEEK 1: Revision
WEEK 1: Revision
WEEK 1: Revision
WEEK 2

Theme: Principles Of Office Organization
Topic: Departments in an organization
Sub-Topic:
Content:
Different departments in an organization.
- Accounts/finance
- Administration
- Personnel
- Marketing/sales
- Purchasing
- Transport
- Production
- Legal etc
WEEK 2

Theme: Office Documentation
Topic: Correspondence cont.
Sub-Topic:
Content:
Methods of mail delivery:
i. by post
ii. By hand
iii. By e-mail/fax
iv. By courier
WEEK 2

Theme: Office Communication
Topic: Report writing
Sub-Topic:
Content:
Meaning of report writing
WEEK 3

Theme: Principles Of Office Organization
Topic: Departments in an organization
Sub-Topic:
Content:
Different departments in an organization.
- Accounts/finance
- Administration
- Personnel
- Marketing/sales
- Purchasing
- Transport
- Production
- Legal etc (Cont.)
WEEK 3

Theme: Office Documentation
Topic: Correspondence cont.
Sub-Topic:
Content:
Procedures for receiving mails
i. incoming mails
a) sorting
b) opening
c) examine
d) registering
f) dispatching
ii. Outgoing mails
WEEK 3

Theme: Office Communication
Topic: Report writing
Sub-Topic:
Content:
Types of report
- Formal report
- Informal report.
WEEK 4

Theme: Principles Of Office Organization
Topic: Departments in an organization
Sub-Topic:
Content:
Functions of various departments
WEEK 4

Theme: Office Documentation
Topic: filling
Sub-Topic:
Content:
1. Definition of filling
2. Methods of filling
- Centralized
- departmental
WEEK 4

Theme: Office Communication
Topic: Report writing
Sub-Topic:
Content:
Procedures for writing report
- Terms of reference
- Format
- Observation
WEEK 5

Theme: Principles Of Office Organization
Topic: Departments in an organization
Sub-Topic:
Content:
Heads of departments
WEEK 5

Theme: Office Documentation
Topic: filling
Sub-Topic:
Content:
purposes of filing
- future reference
- easy access
- safety and security
- economy
WEEK 5

Theme: Office Communication
Topic: Report writing
Sub-Topic:
Content:
Importance of report writing
WEEK 6

Theme: Principles Of Office Organization
Topic: Office equipment
Sub-Topic:
Content:
Meaning of Office equipment
WEEK 6

Theme: Office Documentation
Topic: filling
Sub-Topic:
Content:
1. List the characteristics of a good filling system
2. Filing equipment :
- box files
- desk files.
- Cabinet files
WEEK 6

Theme: Office Communication
Topic: Information
Sub-Topic:
Content:
1. Definition of information.
2. Types of information
WEEK 7

Theme: Principles Of Office Organization
Topic: Office equipment
Sub-Topic:
Content:
Types of office equipment
- Manual:
i. typewriter
ii. Perforator
iii. Stapling machine
iv. Cyclostyling machine

- Electrical :
i. Typewriter
ii. Photocopier
iii. Shredding machine.

- Electronic:
i. computer
ii. Scanning machine
iii. Fax machine, etc.
WEEK 7

Theme: Office Documentation
Topic: filling
Sub-Topic:
Content:
Classification of filling systems:
- Alphabetical
- Numerical
- Chronological
- Subject
- Geographical
- Alphanumerical
WEEK 7

Theme: Office Communication
Topic: Information
Sub-Topic:
Content:
Sources of information
- Periodicals
- Internet
- Radio
- Textbooks
WEEK 8

Theme: Principles Of Office Organization
Topic: Office equipment
Sub-Topic:
Content:
Uses of office equipment
WEEK 8

Theme: Office Documentation
Topic: filling
Sub-Topic:
Content:
Files or folders:
- Printed cards
- Spring grip folders
- Ordinary folders
WEEK 8

Theme: Office Communication
Topic: Information
Sub-Topic:
Content:
Uses of information
- planning
- decision making
- future reference etc.
WEEK 9

Theme: Principles Of Office Organization
Topic: Office equipment
Sub-Topic:
Content:
Care of office equipment.
WEEK 9

Theme: Office Documentation
Topic: filling
Sub-Topic:
Content:
Steps involved in filing
WEEK 9

Theme: Office Communication
Topic: Information
Sub-Topic:
Content:
Storage of information
- files
- tapes
- disc
- Electronic (VCD/DVD, flash drives, Floppy disc, etc)

WEEK 10: REVISION AND EXAMININATION

WEEK 10: REVISION AND EXAMININATION

WEEK 10: REVISION AND EXAMININATION

We provide educational resources/materials, curriculum guide, syllabus, scheme of work, lesson note & plan, waec, jamb, O-level & advance level GCE lessons/tutorial classes, on various topics, subjects, career, disciplines & department etc. for all the Class of Learners

THIRD TERM
SSS 1 SSS 2 SSS 3
WEEK 1: Revision
WEEK 1: Revision
WEEK 1: Revision
WEEK 2

Theme: Principles Of Office Organization
Topic: The reception
Sub-Topic:
Content:
Meaning Of the Reception
WEEK 2

Theme: Office Documentation
Topic: Office procedures
Sub-Topic:
Content:
Meaning of Office procedures
WEEK 2

Theme:
Topic:
Sub-Topic:
Content:

WEEK 3

Theme: Principles Of Office Organization
Topic: The reception
Sub-Topic:
Content:
Responsibilities of a receptionist
WEEK 3

Theme: Office Documentation
Topic: Office procedures
Sub-Topic:
Content:
Importance of office procedures
- To save time
- Easy access to documents
- Reduce fatigue
- Reduce wastage of resources.
WEEK 3

Theme:
Topic:
Sub-Topic:
Content:

WEEK 4

Theme: Principles Of Office Organization
Topic: The reception
Sub-Topic:
Content:
Qualities of a receptionist
- Personal and Job qualities
- Truthfulness
- Integrity
- Right attitude to work
- Honesty
- Punctuality
- Devotion to duty, etc.
WEEK 4

Theme: Office Documentation
Topic: Office procedures
Sub-Topic:
Content:
Methods of making payments.
- Cash
- Cheques
- Postal order
- Money order
- Standing order
- Credit transfer
- Electronic money transfer
WEEK 4

Theme:
Topic:
Sub-Topic:
Content:

WEEK 5

Theme: Principles Of Office Organization
Topic: The reception
Sub-Topic:
Content:
Qualities of a receptionist
- Personal and Job qualities
- Truthfulness
- Integrity
- Right attitude to work
- Honesty
- Punctuality
- Devotion to duty, etc. (Cont.)
WEEK 5

Theme: Office Documentation
Topic: Office procedures
Sub-Topic:
Content:
Content:
Methods of making payments.
- Cash
- Cheques
- Postal order
- Money order
- Standing order
- Credit transfer
- Electronic money transfer (Cont.)
WEEK 5

Theme:
Topic:
Sub-Topic:
Content:

WEEK 6

Theme: Principles Of Office Organization
Topic: The reception
Sub-Topic:
Content:
Documents handled by the receptionist
- visitors book
- request forms
- telephone pad
WEEK 6

Theme: Office Documentation
Topic: Office procedures
Sub-Topic:
Content:
Wages/Salaries office:
- Show differences between wages/salaries
WEEK 6

Theme:
Topic:
Sub-Topic:
Content:

WEEK 7

Theme: Principles Of Office Organization
Topic: The reception
Sub-Topic:
Content:
Documents handled by the receptionist
- visitors book
- request forms
- telephone pad (Cont.)
WEEK 7

Theme: Office Documentation
Topic: Office procedures cont.
Sub-Topic:
Content:
The role of wages office:
i. Calculate wages
ii. Record wages
iii. Make appropriate deductions
WEEK 7

Theme:
Topic:
Sub-Topic:
Content:

WEEK 8

Theme: Principles Of Office Organization
Topic: The reception
Sub-Topic:
Content:
List the steps in answering telephone calls
WEEK 8

Theme: Office Documentation
Topic: Office procedures cont.
Sub-Topic:
Content:
1. Methods of paying wages :
i. Time rate
ii. Piece rate
iii. Profit sharing method
iv. Commission basis
v. Premium bonus system
2. Procedure
WEEK 8

Theme:
Topic:
Sub-Topic:
Content:

WEEK 9

Theme: Principles Of Office Organization
Topic: The reception
Sub-Topic:
Content:
List the steps in answering telephone calls
WEEK 9

Theme: Office Documentation
Topic: Office procedures cont
Sub-Topic:
Content:
1. Methods of paying wages :
i. Time rate
ii. Piece rate
iii. Profit sharing method
iv. Commission basis
v. Premium bonus system
2. Procedure (Cont.)
WEEK 9

Theme:
Topic:
Sub-Topic:
Content:


WEEK 10: REVISION AND EXAMININATION

WEEK 10: REVISION AND EXAMININATION

WEEK 10: REVISION AND EXAMININATION

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Facts about Teachers

● ● ● Teachers Are Great No Controversy.

● ● ● Teachers are like candles, they burn themselves to light others.

● ● ● Teachers don't teach for the money.

● ● ● Every great mind was once taught by some brilliant teachers.

● ● ● Teachers are the second parents we have.

● ● ● If you can write your name, thank your teacher.

Teaching slogans

● ● ● Until the learner learns the teacher has not taught.

● ● ● I hear and forget, I see and remember, I do and know.

● ● ● The good teacher explains. The superior teacher demonstrates. The great teacher inspires.

We provide educational resources/materials, curriculum guide, syllabus, scheme of work, lesson note & plan, waec, jamb, O-level & advance level GCE lessons/tutorial classes, on various topics, subjects, career, disciplines & department etc. for all the Class of Learners