Recent Scheme of Work on Office Practice

Syllabus for Senior Secondary

FIRST TERM
SSS 1 SSS 2 SSS 3
WEEK 1: Revision
WEEK 1: Revision
WEEK 1: Revision
WEEK 2

Theme: Principles Of Office Organization

Topic: The office

Sub-Topic:
Content:
The office
- Meaning
- Definition
- examples
WEEK 2

Theme: Office Documentation

Topic: Office document

Sub-Topic:
Content:
Meaning of office documents
WEEK 2

Theme: Office Communication

Topic: Communication

Sub-Topic:
Content:
1. Definition
2. Importance of communication
3. Types of communication
- Verbal
- Written
- Non-verbal
- Visual, etc.
WEEK 3

Theme: Principles Of Office Organization

Topic: The office

Sub-Topic:
Content:
Layout of an office.
- Small office
- Large office
WEEK 3

Theme: Office Documentation

Topic: Office document

Sub-Topic:
Content:
Types of office documents
- Administrative documents:
i. Nominal roll
ii. Calendar of events
- Sales documents
i. Debit note
ii. Delivery note
iii. Catalogues/price lists.
- Purchasing/Stores documents
- Other office documents
WEEK 3

Theme: Office Communication

Topic: Communication

Sub-Topic:
Content:
Methods of communication
- Traditional method
i. drum
ii. Town crier
iii. Gong
- Modern method
i. letters
ii. Telephone
iii. Cable-gram
iv. Telegram
v. radio
vi. Television
vii. Electronic
WEEK 4

Theme: Principles Of Office Organization

Topic: The office

Sub-Topic:
Content:
Functions
- Receiving information
- Recording information
- Giving information
- Safe guarding information.
- Processing information
- Storing information
WEEK 4

Theme: Office Documentation

Topic: Office document

Sub-Topic:
Content:
Preparation of office documents.
WEEK 4

Theme: Office Communication

Topic: Communication

Sub-Topic:
Content:
Advantages and disadvantage of methods of communication
WEEK 5

Theme: Principles Of Office Organization

Topic: The office

Sub-Topic:
Content:
Sections of an office
- The reception
- The general office
- Mail room/registry
- Store.
WEEK 5

Theme: Office Documentation

Topic: Office document

Sub-Topic:
Content:
Uses of office documents.
WEEK 5

Theme: Office Communication

Topic: Communication

Sub-Topic:
Content:
Communication services
- NIPOST
- NITEL
- Radio
- Television
- Satellite
- Internet services (email)
- Courier services
- Global communication System (GSM)
WEEK 6

Theme: Principles Of Office Organization

Topic: Office organization

Sub-Topic:
Content:
1. Meaning of organization
2. Objectives of an organization
- Smooth operation
- Realization of organizational goals
- Share responsibilities
- Reduction of Fatigue
WEEK 6

Theme: Office Documentation

Topic: Correspondence

Sub-Topic:
Content:
Types of correspondence
- Memos:
i. internal memos
ii. External memos
- Notice
- Minutes of meetings
- reports
- business letters
i. interview letters
ii. Goodwill letters
iii. Appointment letters. etc
WEEK 6

Theme: Office Communication

Topic: Meetings

Sub-Topic:
Content:
1. Meaning of meetings.
2. Types of meetings
- Emergency
- Board
- Management
- Annual general meeting
- Staff meeting
- Committee
WEEK 7

Theme: Principles Of Office Organization

Topic: Office organization

Sub-Topic:
Content:
Structure of organization
- Hierarchy of personnel
WEEK 7

Theme: Office Documentation

Topic: Correspondence

Sub-Topic:
Content:
Types of correspondence
- Memos:
i. internal memos
ii. External memos
- Notice
- Minutes of meetings
- reports
- business letters
i. interview letters
ii. Goodwill letters
iii. Appointment letters. etc (Cont.)
WEEK 7

Theme: Office Communication

Topic: Meetings

Sub-Topic:
Content:
Procedures of meeting
- Opening prayer
- Agenda
- Chairman’s remark
- Reading of the last minute
- Correction if any
- Adoption of last minute
- Matters arising from the last minutes
- Main business
- Any other business(AOB)
- Closing remark
- Adjournment/ closing.
- Closing prayer.
WEEK 8

Theme: Principles Of Office Organization

Topic: Office organization

Sub-Topic:
Content:
1. Responsibilities
2. Span of control
WEEK 8

Theme: Office Documentation

Topic: Correspondence

Sub-Topic:
Content:
Handling of Correspondences
- Types of mail
a) Personal mail
b) Urgent mail
c) Less urgent mail
Classification of mails
i. incoming mails
ii. Outgoing mails
WEEK 8

Theme: Office Communication

Topic: Meetings

Sub-Topic:
Content:
Meeting terminologies
- Agenda
- Adoption
- Adjournment
- AOB, etc.
WEEK 9

Theme: Principles Of Office Organization

Topic: Office organization

Sub-Topic:
Content:
1. Unity of control
2. Unity of function
WEEK 9

Theme: Office Documentation

Topic: Correspondence

Sub-Topic:
Content:
Handling of Correspondences
- Types of mail
a) Personal mail
b) Urgent mail
c) Less urgent mail
Classification of mails
i. incoming mails
ii. Outgoing mails (Cont.)
WEEK 9

Theme: Office Communication

Topic: Meetings

Sub-Topic:
Content:
1. Role of the chairman at meetings.
- Role of secretary at meetings.
2. Writing the minutes

WEEK 10: REVISION AND EXAMININATION
WEEK 10: REVISION AND EXAMININATION
WEEK 10: REVISION AND EXAMININATION

We provide educational resources/materials, curriculum guide, syllabus, scheme of work, lesson note & plan, waec, jamb, O-level & advance level GCE lessons/tutorial classes, on various topics, subjects, career, disciplines & department etc. for all the Class of Learners

SECOND TERM
SSS 1 SSS 2 SSS 3
WEEK 1: Revision
WEEK 1: Revision
WEEK 1: Revision
WEEK 2

Theme: Principles Of Office Organization

Topic: Departments in an organization

Sub-Topic:
Content:
Different departments in an organization.
- Accounts/finance
- Administration
- Personnel
- Marketing/sales
- Purchasing
- Transport
- Production
- Legal etc
WEEK 2

Theme: Office Documentation

Topic: Correspondence cont.

Sub-Topic:
Content:
Methods of mail delivery:
i. by post
ii. By hand
iii. By e-mail/fax
iv. By courier
WEEK 2

Theme: Office Communication

Topic: Report writing

Sub-Topic:
Content:
Meaning of report writing
WEEK 3

Theme: Principles Of Office Organization

Topic: Departments in an organization

Sub-Topic:
Content:
Different departments in an organization.
- Accounts/finance
- Administration
- Personnel
- Marketing/sales
- Purchasing
- Transport
- Production
- Legal etc (Cont.)
WEEK 3

Theme: Office Documentation

Topic: Correspondence cont.

Sub-Topic:
Content:
Procedures for receiving mails
i. incoming mails
a) sorting
b) opening
c) examine
d) registering
f) dispatching
ii. Outgoing mails
WEEK 3

Theme: Office Communication

Topic: Report writing

Sub-Topic:
Content:
Types of report
- Formal report
- Informal report.
WEEK 4

Theme: Principles Of Office Organization

Topic: Departments in an organization

Sub-Topic:
Content:
Functions of various departments
WEEK 4

Theme: Office Documentation

Topic: filling

Sub-Topic:
Content:
1. Definition of filling
2. Methods of filling
- Centralized
- departmental
WEEK 4

Theme: Office Communication

Topic: Report writing

Sub-Topic:
Content:
Procedures for writing report
- Terms of reference
- Format
- Observation
WEEK 5

Theme: Principles Of Office Organization

Topic: Departments in an organization

Sub-Topic:
Content:
Heads of departments
WEEK 5

Theme: Office Documentation

Topic: filling

Sub-Topic:
Content:
purposes of filing
- future reference
- easy access
- safety and security
- economy
WEEK 5

Theme: Office Communication

Topic: Report writing

Sub-Topic:
Content:
Importance of report writing
WEEK 6

Theme: Principles Of Office Organization

Topic: Office equipment

Sub-Topic:
Content:
Meaning of Office equipment
WEEK 6

Theme: Office Documentation

Topic: filling

Sub-Topic:
Content:
1. List the characteristics of a good filling system
2. Filing equipment :
- box files
- desk files.
- Cabinet files
WEEK 6

Theme: Office Communication

Topic: Information

Sub-Topic:
Content:
1. Definition of information.
2. Types of information
WEEK 7

Theme: Principles Of Office Organization

Topic: Office equipment

Sub-Topic:
Content:
Types of office equipment
- Manual:
i. typewriter
ii. Perforator
iii. Stapling machine
iv. Cyclostyling machine

- Electrical :
i. Typewriter
ii. Photocopier
iii. Shredding machine.

- Electronic:
i. computer
ii. Scanning machine
iii. Fax machine, etc.
WEEK 7

Theme: Office Documentation

Topic: filling

Sub-Topic:
Content:
Classification of filling systems:
- Alphabetical
- Numerical
- Chronological
- Subject
- Geographical
- Alphanumerical
WEEK 7

Theme: Office Communication

Topic: Information

Sub-Topic:
Content:
Sources of information
- Periodicals
- Internet
- Radio
- Textbooks
WEEK 8

Theme: Principles Of Office Organization

Topic: Office equipment

Sub-Topic:
Content:
Uses of office equipment
WEEK 8

Theme: Office Documentation

Topic: filling

Sub-Topic:
Content:
Files or folders:
- Printed cards
- Spring grip folders
- Ordinary folders
WEEK 8

Theme: Office Communication

Topic: Information

Sub-Topic:
Content:
Uses of information
- planning
- decision making
- future reference etc.
WEEK 9

Theme: Principles Of Office Organization

Topic: Office equipment

Sub-Topic:
Content:
Care of office equipment.
WEEK 9

Theme: Office Documentation

Topic: filling

Sub-Topic:
Content:
Steps involved in filing
WEEK 9

Theme: Office Communication

Topic: Information

Sub-Topic:
Content:
Storage of information
- files
- tapes
- disc
- Electronic (VCD/DVD, flash drives, Floppy disc, etc)

WEEK 10: REVISION AND EXAMININATION
WEEK 10: REVISION AND EXAMININATION
WEEK 10: REVISION AND EXAMININATION

We provide educational resources/materials, curriculum guide, syllabus, scheme of work, lesson note & plan, waec, jamb, O-level & advance level GCE lessons/tutorial classes, on various topics, subjects, career, disciplines & department etc. for all the Class of Learners

THIRD TERM
SSS 1 SSS 2 SSS 3
WEEK 1: Revision
WEEK 1: Revision
WEEK 1: Revision
WEEK 2

Theme: Principles Of Office Organization

Topic: The reception

Sub-Topic:
Content:
Meaning Of the Reception
WEEK 2

Theme: Office Documentation

Topic: Office procedures

Sub-Topic:
Content:
Meaning of Office procedures
WEEK 2

Theme:

Topic:

Sub-Topic:
Content:
WEEK 3

Theme: Principles Of Office Organization

Topic: The reception

Sub-Topic:
Content:
Responsibilities of a receptionist
WEEK 3

Theme: Office Documentation

Topic: Office procedures

Sub-Topic:
Content:
Importance of office procedures
- To save time
- Easy access to documents
- Reduce fatigue
- Reduce wastage of resources.
WEEK 3

Theme:

Topic:

Sub-Topic:
Content:
WEEK 4

Theme: Principles Of Office Organization

Topic: The reception

Sub-Topic:
Content:
Qualities of a receptionist
- Personal and Job qualities
- Truthfulness
- Integrity
- Right attitude to work
- Honesty
- Punctuality
- Devotion to duty, etc.
WEEK 4

Theme: Office Documentation

Topic: Office procedures

Sub-Topic:
Content:
Methods of making payments.
- Cash
- Cheques
- Postal order
- Money order
- Standing order
- Credit transfer
- Electronic money transfer
WEEK 4

Theme:

Topic:

Sub-Topic:
Content:
WEEK 5

Theme: Principles Of Office Organization

Topic: The reception

Sub-Topic:
Content:
Qualities of a receptionist
- Personal and Job qualities
- Truthfulness
- Integrity
- Right attitude to work
- Honesty
- Punctuality
- Devotion to duty, etc. (Cont.)
WEEK 5

Theme: Office Documentation

Topic: Office procedures

Sub-Topic:
Content:
Content:
Methods of making payments.
- Cash
- Cheques
- Postal order
- Money order
- Standing order
- Credit transfer
- Electronic money transfer (Cont.)
WEEK 5

Theme:

Topic:

Sub-Topic:
Content:
WEEK 6

Theme: Principles Of Office Organization

Topic: The reception

Sub-Topic:
Content:
Documents handled by the receptionist
- visitors book
- request forms
- telephone pad
WEEK 6

Theme: Office Documentation

Topic: Office procedures

Sub-Topic:
Content:
Wages/Salaries office:
- Show differences between wages/salaries
WEEK 6

Theme:

Topic:

Sub-Topic:
Content:
WEEK 7

Theme: Principles Of Office Organization

Topic: The reception

Sub-Topic:
Content:
Documents handled by the receptionist
- visitors book
- request forms
- telephone pad (Cont.)
WEEK 7

Theme: Office Documentation

Topic: Office procedures cont.

Sub-Topic:
Content:
The role of wages office:
i. Calculate wages
ii. Record wages
iii. Make appropriate deductions
WEEK 7

Theme:

Topic:

Sub-Topic:
Content:
WEEK 8

Theme: Principles Of Office Organization

Topic: The reception

Sub-Topic:
Content:
List the steps in answering telephone calls
WEEK 8

Theme: Office Documentation

Topic: Office procedures cont.

Sub-Topic:
Content:
1. Methods of paying wages :
i. Time rate
ii. Piece rate
iii. Profit sharing method
iv. Commission basis
v. Premium bonus system
2. Procedure
WEEK 8

Theme:

Topic:

Sub-Topic:
Content:
WEEK 9

Theme: Principles Of Office Organization

Topic: The reception

Sub-Topic:
Content:
List the steps in answering telephone calls
WEEK 9

Theme: Office Documentation

Topic: Office procedures cont

Sub-Topic:
Content:
1. Methods of paying wages :
i. Time rate
ii. Piece rate
iii. Profit sharing method
iv. Commission basis
v. Premium bonus system
2. Procedure (Cont.)
WEEK 9

Theme:

Topic:

Sub-Topic:
Content:

WEEK 10: REVISION AND EXAMININATION
WEEK 10: REVISION AND EXAMININATION
WEEK 10: REVISION AND EXAMININATION

We provide educational resources/materials, curriculum guide, syllabus, scheme of work, lesson note & plan, waec, jamb, O-level & advance level GCE lessons/tutorial classes, on various topics, subjects, career, disciplines & department etc. for all the Class of Learners


Free Will Donation

We know times are tough right now, but if you could donate and support us, be rest assured that your great contributions are immensely appreciated and will be for the progress of our work to help us pay for the server cost, domain renewal, and other maintenance costs of the site. Nothing is too small; nothing is too little.

Account Details

BANK: UNITED BANK FOR AFRICA PLC

ACCOUNT NAME: OFAGBE GODSPOWER GEORGE

ACCOUNT NUMBER: 2250582550

SWIFT CODE: UNAFNGLA

ACCOUNT TYPE: SAVINGS

CURRENCY: DOLLAR (USD) ACCOUNT

ADDRESS: 1. M. Aruna Close, Ughelli, Delta State, Nigeria

PHONE: +234805 5084784, +234803 5586470



BANK: UNITED BANK FOR AFRICA Plc (UBA)

ACCOUNT NAME: OFAGBE GODSPOWER GEORGE

ACCOUNT NUMBER: 2042116266

SORT CODE: 033243371

ACCOUNT TYPE: SAVINGS

CURRENCY: NAIRA ACCOUNT

ADDRESS: 1. M. Aruna Close, Ughelli, Delta State, Nigeria

PHONE: +234805 5084784, +234803 5586470



Your active support gives strength to our Team and inspires to work. Each donated dollar is not only money for us, but it is also the confidence that you really need our project!
AseiClass is a non-profit project that exists at its founders' expense, it will be difficult to achieve our goals without your help.
Please consider making a donation.
Thank you.


AseiClass Team

We provide educational resources/materials, curriculum guide, syllabus, scheme of work, lesson note & plan, waec, jamb, O-level & advance level GCE lessons/tutorial classes, on various topics, subjects, career, disciplines & department etc. for all the Class of Learners

Facts about Teachers

● ● ● Teachers Are Great No Controversy.

● ● ● Teachers are like candles, they burn themselves to light others.

● ● ● Teachers don't teach for the money.

● ● ● Every great mind was once taught by some brilliant teachers.

● ● ● Teachers are the second parents we have.

● ● ● If you can write your name, thank your teacher.

Teaching slogans

● ● ● Until the learner learns the teacher has not taught.

● ● ● I hear and forget, I see and remember, I do and know.

● ● ● The good teacher explains. The superior teacher demonstrates. The great teacher inspires.

We provide educational resources/materials, curriculum guide, syllabus, scheme of work, lesson note & plan, waec, jamb, O-level & advance level GCE lessons/tutorial classes, on various topics, subjects, career, disciplines & department etc. for all the Class of Learners